The following process must be applied in the election of delegates within the PSA.
1.) A returning officer is appointed by the enterprise delegate committee to oversee the election process, including the secret ballot is declared elected.
2.) A date is set for the election and nominations called for allowing adequate time for all potential candidates to be notified (generally not less than ten working days) and a gap of not less than 5 working days between the closing date for nominations and the elections, so those entitled to vote are made aware of the candidates. For general delegates, the election date will usually be the date of the annual members’ meetings, although this may not be the case for the election of Māori enterprise delegates and others where the election at an AMM is not possible.
3.) Nominations from the floor of the meeting can only be accepted if no nominations have been received in advance. Where the election is not being held at a meeting and no nominations have been received at the closing date for nominations, nominations should be reopened.
4.) Names of nominees are circulated to those entitled to vote, prior to the meeting.
5.) Candidates are declared elected in the following circumstances
(i) where there is only one nominee, or where there are the same number of candidates as there are places, he/she/they are declared elected at the meeting (or at the closing date for nominations if the election is not being held at a meeting);
(ii) where there is more than one nominee the successful candidate in a secret ballot is declared elected.